Printer Intervention: Ever seen that phrase pop up on your computer when you try to print? What to do besides rebooting the computer or kicking them both to the curb? Just open and shut the tray in the printer you are trying to use. Should jump start it right up! 🙂
Instant Font Microscope on PC: Sometimes the font is just toooo small on some of the websites, documents, etc. and you shuffle through your desk or purse looking for those readers. Instead, try this: press “ctrl” and “+” together and it makes it bigger and bigger and…well, you get the idea. Same concept for getting it back to whence it came using the “-” (minus).
Excel Sheets: This may or may not be elementary to some of you but to others it will be helpful. When you pull up excel there is one spreadsheet, but if you look at the bottom of the spreadsheet, it lists “sheet1”, “sheet 2”, etc. If you right click on those tabs, you can name them whatever you need to. This will help keep you organized and be helpful if you send the spreadsheet to others with data included on each sheet. Oh, and you can copy and paste into the spreadsheets too just like in Word. If you are interested in other basic tips for Excel, let me know.
To PDF or Not to PDF: If you use Word, Publisher, etc. to create documents or flyer, be sure to convert them to a pdf before sending it out to the general public. Otherwise, changes can be made to the document (good or bad) and shared over the web or email and it looks like it came from you. You can download free programs like Adobe Acrobat Reader at Adobe.com that will convert. It just makes it a little safer.
Shredding Docs: You know how overtime documents can pile up and file drawers are so full you can’t stuff anymore in them? Time to SHRED, SHRED, SHRED. Look for banks and other organizations that you trust that are offering a Shred Day. Some churches even use this for fundraisers. (Free tip!) It sure saved me hours, days and weeks of shredding 12 pages at a time! Whew!!! (Time to start saving to the cloud where possible J )
Google Calendar: I am a recent convert to this and though a little tedious to set up initially when transferring current dates, it seems to be a great option so far. You can share calendars with your boss, other church staff and even your spouse, and turn the view on and off for which calendar you want to see, and invite others to meetings, events. Check it out, google.com/calendar.
Sharing Videos: If you have a church video on your computer that you need to share, they are normally too large to insert via email. Store them in Dropbox and you can share them straight from there using the “share” feature even if they don’t have an account. It is a free service up to 3.75 GB. Visit Dropbox.com for more details.